How to import export & add email contacts

How to import export & add email contacts. To copy your contacts from an email account, you need to create a simple file (a little bit like an Excel file) called a Comma Separated Value (CSV) file. Your email account can do this for you quickly and easily. You then import this same file into a new email account to populate its Contacts list.

How to import export & add email contacts

Windows Live Mail

Export contacts in Windows Live Mail

To export contacts manually from Windows Live Mail, for example, open the program, click Contacts, then Export. Select Comma Separated Values (.CSV) and save the file.

Import contacts in Windows Live Mail

To import contacts, follow the same steps, but Import the file.

Webmail accounts

Export contacts in webmail accounts

The process is similar across most webmail accounts, such as Gmail or Outlook.com.

In Outlook.com, go to People, then click Manage (at the top of the page).

If you’re exporting a contacts list that you intend to import into another webmail account (for instance, if you’re moving to Gmail)or for Windows Live Mail, click Export for Outlook.com and other services.

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If you’re exporting a contacts list that you intend to import into the Outlook email program on your computer, click Export for Outlook 2010 and 2013.

Import contacts in webmail accounts

The process is similar across most webmail accounts, such as Gmail or Outlook.com.

In Outlook.com, go to People, click Start import (listed under Import Contacts), then either choose the appropriate service you’re importing from, or select Other and locate the CSV file you’d earlier created.

Click Choose file, locate your .CSV file, then click Upload.

Add contacts to your email account

You don’t need to type out email addresses from memory or from a written planner when you’re composing new emails. All email systems will let you add contact details that are stored in your account for reference.

When you start typing someone’s name into an an email address field, it will fill automatically with suggestions of email addresses from your full Contacts list.

Gather email addresses

First, you’ll need to gather email addresses from your friends and family. If you’ve never had an email account before, this tends to be a manual task!

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You may need to ask around and write the details down for everyone’s email addresses. Next, it’s time to add the Contact details to your email account:

In Gmail

To add Contacts, click the top-right Apps menu (an icon of nine small squares) then Contacts. Click Add to my Contacts, then type in an email address. Alternatively, you may see an Add Contacts icon at the bottom-right of your Contacts page.

In Outlook.com

Click the top-left Apps menu (an icon of nine small squares) then People. Click New at the top, then fill in the details for the Contact. You can fill in all the boxes, or simply add an email address if you prefer.

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